🏆 Professional HSE Consulting Services
Website: www.hseadvisor.ca | Email: info@hseadvisor.ca
Supporting Canadian businesses with expert health, safety, and environmental solutions since 2020
📊 COMPLETION TRACKER - Track Your Progress
Completion Date:
____________________
Responsible Person:
____________________
Next Review Date:
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Progress: ___/150 items completed
📋 How to Use This Professional Checklist
This comprehensive checklist covers all major HSE compliance requirements across Canadian provinces and territories. Designed for safety managers, business owners, and compliance officers.
🎯 Step-by-Step Instructions:
- Step 1: Check off completed items as you review each requirement
- Step 2: Focus on HIGH PRIORITY items first - these are critical compliance requirements
- Step 3: Use the implementation timeline to plan your compliance strategy
- Step 4: Document completion dates and assign responsible persons
- Step 5: Schedule regular reviews to maintain ongoing compliance
HIGH PRIORITY
Critical compliance items
(Must be completed immediately)
MEDIUM PRIORITY
Important requirements
(Complete within 30-90 days)
LOW PRIORITY
Best practice items
(Complete within 3-12 months)
13
Provinces & Territories
🇨🇦 Federal Requirements (All Provinces & Territories)
Canada Labour Code & Associated Regulations FEDERAL
Applies to: Federally regulated workplaces including banks, telecommunications, transportation, federal government, and interprovincial commerce.
Key Legislation: Canada Labour Code Part II, WHMIS 2015, TDG Act
- ✓ Workplace Hazardous Materials Information System (WHMIS) 2015 fully implemented
- ✓ Safety Data Sheets (SDS) current and accessible for all hazardous materials (updated within 3 years)
- ✓ Comprehensive workplace hazard assessments conducted and documented annually
- ✓ Work refusal procedures established, communicated, and posted in workplace
- ✓ Workplace committee or health and safety representative appointed (based on employee count)
- ✓ Violence and harassment prevention policies in place (Bill C-65 compliance)
- ✓ Transportation of Dangerous Goods (TDG) compliance if applicable
- ✓ Employment Insurance and Canada Pension Plan compliance verified
- ✓ Environmental regulations compliance (CEPA, Fisheries Act)
- ✓ Workplace wellness and mental health programs implemented
- ✓ Accessibility standards compliance (Accessible Canada Act)
🏛️ Provincial & Territorial Compliance Requirements
🍁 Ontario - Occupational Health and Safety Act (OHSA)
Regulator: Ministry of Labour, Training and Skills Development | Workers' Comp: WSIB
- ✓ Joint Health and Safety Committee (JHSC) established for 20+ employees
- ✓ Health and safety representatives appointed for 5-19 employees
- ✓ Workplace Safety and Insurance Board (WSIB) registration and premiums current
- ✓ Working at Heights training completed for applicable workers
- ✓ Ontario Regulation 851 (Industrial Establishments) compliance if applicable
- ✓ Constructor's Certificate of Recognition (COR) for construction companies
- ✓ Workplace violence and harassment policies (Bill 168 compliance)
- ✓ JHSC certification training completed (at least 2 members)
- ✓ Health and safety management system documentation complete
- ✓ Regular internal responsibility system audits conducted
🛢️ Alberta - Occupational Health and Safety Act
Regulator: Alberta Labour & Immigration | Workers' Comp: WCB Alberta
- ✓ Workplace health and safety program developed and implemented
- ✓ Workers' Compensation Board (WCB) Alberta coverage active
- ✓ Health and safety committee or representative designated
- ✓ Code of Practice compliance for specific industries (oil & gas, construction)
- ✓ Certificate of Recognition (COR) program participation
- ✓ Prime contractor responsibilities defined for multi-employer sites
- ✓ H2S Alive training for oil and gas workers
- ✓ Partnerships in Injury Reduction (PIR) program participation
🏔️ British Columbia - Workers Compensation Act
Regulator: WorkSafeBC | Workers' Comp: WorkSafeBC
- ✓ WorkSafeBC registration and assessment payments current
- ✓ Occupational health and safety program established
- ✓ Joint health and safety committee (20+ employees) or worker representative
- ✓ Workplace hazard assessments and risk controls implemented
- ✓ COR program participation for construction and high-risk industries
- ✓ Workplace hazardous materials program (WHMIS + BC requirements)
- ✓ First aid requirements met based on workplace size and risk
- ✓ Return-to-work programs established and documented
- ✓ WorkSafeBC industry-specific regulations compliance
⚜️ Quebec - Act Respecting Occupational Health and Safety
Regulator: CNESST | Workers' Comp: CNESST | Language: French Required
- ✓ Commission des normes, de l'équité, de la santé et de la sécurité du travail (CNESST) compliance
- ✓ Health and safety committee established (20+ employees)
- ✓ Prevention program developed and implemented
- ✓ French language requirements for safety documentation and training
- ✓ Health services organization (if required by regulation)
- ✓ Quebec Construction Code compliance for construction work
- ✓ Workplace psychological health and safety initiatives
- ✓ Association sectorielle paritaire (ASP) participation where applicable
🌊 Maritime Provinces (Nova Scotia, New Brunswick, PEI)
Similar frameworks with provincial variations
- ✓ Provincial workers' compensation board registration (WCB NS, WorkSafeNB, WCB PEI)
- ✓ Occupational health and safety committees or representatives appointed
- ✓ Workplace health and safety programs documented and implemented
- ✓ Provincial-specific training requirements met
- ✓ Right to refuse unsafe work procedures established
- ✓ Industry-specific safety associations membership
🌾 Prairie & Western Provinces (Saskatchewan, Manitoba)
Regulator: Saskatchewan Labour / Manitoba Labour | Workers' Comp: WCB SK / WCB MB
- ✓ Provincial workers' compensation coverage
- ✓ Occupational health and safety committees (20+ employees)
- ✓ Workplace safety programs implemented
- ✓ COR program participation (Saskatchewan)
- ✓ SAFE Work certification (Manitoba)
- ✓ Industry council participation
❄️ Northern Territories (NWT, Nunavut, Yukon)
Workers' Comp: WSCC (NWT/Nunavut), WCB Yukon
- ✓ Territorial workers' compensation coverage
- ✓ Safety committees or representatives appointed
- ✓ Northern-specific hazard considerations (extreme weather, remote work)
- ✓ Mining and resource extraction specific requirements
- ✓ Indigenous workforce considerations and cultural safety
🏭 Industry-Specific Compliance Requirements
🔨 Construction Industry
High-Risk Sector: Enhanced requirements for construction and related trades
- ✓ Fall protection systems, training, and equipment inspections
- ✓ Confined space entry procedures and permits
- ✓ Scaffolding and elevated work platform certification
- ✓ Excavation and trenching safety procedures
- ✓ Construction safety association membership and training
- ✓ COR certification pursuit and maintenance
- ✓ Crane and heavy equipment operator certification
- ✓ Site-specific safety plans for each project
🏭 Manufacturing & Industrial
Focus Areas: Machine safety, chemical handling, process safety
- ✓ Machine guarding and lockout/tagout (LOTO) procedures
- ✓ Chemical inventory and exposure monitoring programs
- ✓ Process safety management for high-hazard processes
- ✓ Noise exposure assessments and hearing conservation programs
- ✓ Respiratory protection program implementation
- ✓ Environmental management systems (ISO 14001) implementation
- ✓ Ergonomic assessments and injury prevention programs
🏥 Healthcare & Office Environments
Focus Areas: Workplace violence, ergonomics, biological hazards
- ✓ Workplace violence and harassment prevention programs
- ✓ Infection control procedures and bloodborne pathogen protection
- ✓ Ergonomic assessments and musculoskeletal injury prevention
- ✓ Indoor air quality monitoring and management
- ✓ Manual handling and patient lifting procedures
- ✓ Workplace wellness and mental health programs
- ✓ Emergency response procedures for healthcare settings
🛢️ Oil, Gas & Mining
High-Risk Sector: Specialized safety requirements for resource extraction
- ✓ H2S Alive training and gas monitoring equipment
- ✓ Confined space entry procedures and atmospheric testing
- ✓ Process safety management and hazard analysis
- ✓ Mining-specific safety training and certifications
- ✓ Emergency response plans for remote operations
- ✓ Environmental impact assessments and monitoring
⏰ Implementation Timeline & Action Plan
🚨 IMMEDIATE ACTIONS (0-30 days) - CRITICAL
Week 1: Complete workplace hazard assessment, ensure WHMIS compliance, verify workers' compensation coverage status
Week 2: Establish health and safety committee or representative, review and update existing safety policies
Week 3: Conduct comprehensive safety training needs assessment, update emergency procedures and evacuation plans
Week 4: Implement incident reporting system, complete all outstanding regulatory registration requirements
📋 SHORT-TERM ACTIONS (1-3 months) - HIGH PRIORITY
Develop comprehensive health and safety program documentation with procedures and work instructions
Implement required training programs and establish record-keeping systems
Conduct comprehensive internal safety audits and workplace inspections
Begin COR certification process (if applicable to your industry)
Establish contractor safety management and prequalification systems
🎯 LONG-TERM ACTIONS (3-12 months) - CONTINUOUS IMPROVEMENT
Achieve COR certification and maintain annual audit requirements
Implement continuous improvement processes and performance metrics
Develop advanced safety management systems and technology integration
Pursue industry-specific certifications and recognition programs
Establish safety culture initiatives and employee engagement programs