Emergency Response Plan Template - Professional Edition

EMERGENCY PLAN

READY TO USE

HSE ADVISOR CANADA

Emergency Response Plan

Comprehensive Emergency Preparedness & Response Procedures

Customizable template for all business types and industries

📋 TEMPLATE INSTRUCTIONS

This is a fill-in-the-blank template. Replace all GREEN HIGHLIGHTED FIELDS with your specific information.

Print this document and fill in by hand, OR edit digitally and save as your customized plan.

✅ Step 1: Complete all company/facility information
✅ Step 2: Add your emergency contacts and phone numbers
✅ Step 3: Customize procedures for your specific workplace
✅ Step 4: Train all employees on the completed plan
✅ Step 5: Review and update annually

📄 Document Control & Approval

Company Name:
Facility/Location:
Plan Version:
Effective Date:
Next Review Date:
Approved By:	Signature: Date:

🚨 EMERGENCY CONTACTS - POST PROMINENTLY

IN CASE OF EMERGENCY:
🚑 MEDICAL EMERGENCY: Call 911
🔥 FIRE EMERGENCY: Call 911
👮 POLICE/SECURITY EMERGENCY: Call 911

🏢 Internal Emergency Contacts

Position	Name	Phone
Emergency Coordinator
Backup Coordinator
Safety Manager
Facility Manager

🚨 External Emergency Services

Service	Organization	Phone
Fire Department
Police
Hospital/EMS
Poison Control	Provincial Poison Centre	1-800-268-9017
Utilities (Gas)
Utilities (Electric)

👥 Emergency Response Organization

Emergency Response Team Structure

INCIDENT COMMANDER

EVACUATION COORDINATOR

FIRST AID COORDINATOR

COMMUNICATIONS COORDINATOR

FLOOR WARDEN - AREA A

FLOOR WARDEN - AREA B

FLOOR WARDEN - AREA C

📋 Roles & Responsibilities

INCIDENT COMMANDER

Overall emergency response coordination
Decision making and resource allocation
Communication with external agencies
Emergency termination decisions

EVACUATION COORDINATOR

Evacuation route management
Assembly point coordination
Headcount and accountability
Missing person reports

FIRST AID COORDINATOR

Medical emergency response
First aid and CPR administration
Coordination with EMS
Injury documentation

COMMUNICATIONS COORDINATOR

Internal emergency notifications
External stakeholder communication
Media relations coordination
Emergency system activation

🏃‍♂️ Evacuation Procedures

🚨 General Evacuation Procedure

ALARM ACTIVATION: Upon hearing the evacuation alarm or receiving evacuation instructions, stop all work immediately
SECURE AREA: Shut down equipment safely if time permits (max 30 seconds)
ASSIST OTHERS: Help visitors and coworkers, especially those needing assistance
USE NEAREST EXIT: Proceed to nearest exit route - DO NOT use elevators
STAY LOW: If smoke is present, stay low and cover nose/mouth
GO TO ASSEMBLY POINT: Report to designated assembly area
REPORT TO WARDEN: Check in with floor warden for headcount
REMAIN AT ASSEMBLY POINT: Do not leave until all-clear is given

📍 Evacuation Routes & Assembly Points

Area/Floor	Primary Exit Route	Secondary Exit Route	Assembly Point

Special Considerations

Mobility-Impaired Persons:
Visitors:
After Hours:
Weather Considerations:

🔥 Fire Emergency Procedures

🔥 Fire Emergency Response

DISCOVER FIRE: Anyone discovering a fire should remain calm
ACTIVATE ALARM: Pull nearest fire alarm to alert building occupants
CALL 911: Call fire department immediately - provide location and details
ATTEMPT SUPPRESSION: If fire is small and you're trained, use appropriate extinguisher
EVACUATE IF NEEDED: If suppression fails or fire spreads, evacuate immediately
CLOSE DOORS: Close doors behind you to contain fire and smoke
ACCOUNT FOR PERSONNEL: Ensure all personnel evacuate safely
MEET FIRE DEPARTMENT: Provide information to arriving firefighters

🧯 Fire Equipment Locations

Location	Equipment Type	Fire Class	Last Inspection

🏥 Medical Emergency Procedures

🩺 Medical Emergency Response

ASSESS SITUATION: Determine severity - is person conscious and breathing?
CALL FOR HELP: Serious injuries: Call 911 immediately
DO NOT MOVE: Do not move injured person unless in immediate danger
PROVIDE FIRST AID: Trained personnel provide appropriate first aid
NOTIFY MANAGEMENT: Inform emergency coordinator and management
SECURE AREA: Keep area clear for emergency responders
DOCUMENT INCIDENT: Complete incident report forms
FOLLOW UP: Arrange return-to-work or accommodation as needed

🩹 First Aid Equipment & Personnel

First Aid Kit Locations:

Trained First Aid Personnel:

AED (Automated External Defibrillator) Information

AED Location:

AED Trained Personnel:

🌪️ Severe Weather Emergency Procedures

⛈️ Severe Weather Response (Tornado/Severe Thunderstorm)

WEATHER WATCH: Monitor weather conditions and warnings
SHELTER ACTIVATION: Move to designated shelter areas immediately
AVOID WINDOWS: Stay away from windows, glass, and large roof areas
TAKE COVER: Get under sturdy furniture or against interior walls
PROTECT HEAD: Cover head and neck with hands and arms
REMAIN CALM: Stay in shelter until all-clear is given
ASSESS DAMAGES: Check for injuries and structural damage after event
EVACUATE IF UNSAFE: If building is damaged, evacuate to safe area

🏠 Shelter Areas

Building Area	Primary Shelter Location	Capacity	Shelter Supplies

🎓 Emergency Response Training Schedule

📅 Required Training Programs

Training Program	Target Audience	Frequency
General Emergency Response	All Employees	Annual
Evacuation Drills	All Employees	Quarterly
Fire Extinguisher Training	Selected Personnel	Annual
First Aid/CPR	Emergency Team	Every 2 Years
Emergency Coordinator Training	Response Team Leaders	Annual

Training Record Keeping

Training records must be maintained for all emergency response training. Records should include:

Employee name and position
Training program and date completed
Trainer name and qualifications
Training evaluation results
Next training due date

💼 Business Continuity Planning

🔄 Critical Business Functions

Business Function	Priority Level	Recovery Time	Alternate Location/Method

🏢 Alternate Facilities

Primary Alternate Location:

Secondary Alternate Location:

Remote Work Capabilities:

🚀 Need Professional Emergency Planning Support?

HSE Advisor Canada specializes in comprehensive emergency response planning, training, and regulatory compliance for Canadian businesses.

✅ FREE EMERGENCY PREPAREDNESS ASSESSMENT

Our Emergency Planning Services Include:

Custom emergency response plan development
Emergency response team training and certification
Evacuation route planning and optimization
Emergency drill planning and execution
Business continuity planning and risk assessment
Regulatory compliance verification and documentation

EXPERT CONSULTATION AVAILABLE 24/7

📞 Contact Information:

Website: www.hseadvisor.ca | Email: info@hseadvisor.ca

🏆 Trusted by 1,000+ Canadian Businesses | ⭐ 4.9/5 Client Satisfaction

HSE ADVISOR CANADA - Professional Emergency Response Planning & Safety Consulting

⚖️ Legal Notice: This template provides a framework for emergency planning. Professional consultation recommended for comprehensive emergency preparedness and regulatory compliance.

🔄 Template Maintenance: Review and update this plan annually or after any significant workplace changes, incidents, or regulatory updates.